CUSTOMER PRIVACY NOTICE

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This Notice explains how we obtain, use, and disclose your personal information, as is required by the Protection of Personal Information Act (POPIA).

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At DNKA Inc we are committed to protecting your privacy and to ensure that your personal information is collected and used properly, lawfully, and transparently.

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This Notice sets out:

• Who we are

• What information we collect

• Our aim to provide ongoing services

• To whom we disclose your information

• How we safeguard your information

• Your rights to access and correction of information

• Changes to this Notice

• How to contact us

• The Information Regulator’s contact details

 

WHO WE ARE

In this Notice, “DNKA” or “we” refers to DNKA Inc.

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THE INFORMATION WE COLLECT

We collect and process your personal information mainly to provide you with access to our services and products, to help us improve our offerings to you and for certain other purposes explained below.

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The type of information we collect will depend on the purpose for which it is collected and used. We will only collect information that we need for that purpose.

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We collect information directly from you where you provide us with your personal details, for example when you purchase a product or services from us or when you submit enquiries to us or contact us. Where possible, we will inform you what information you are required to provide to us and what information is optional.

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We also collect information about you from other sources as explained below.

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With your consent, we may also supplement the information that you provide to us with information we receive from other companies in our group to offer you a more consistent and personalized experience in your interactions with us.

Website usage information is collected using “cookies” which allows us to collect standard internet visitor usage information.

 

HOW WE USE YOUR INFORMATION

We will use your personal information only for the purposes for which it was collected or agreed with you, for example:

• To provide our products or services to you, to carry out the transaction you requested and to maintain our relationship

• In connection with legal proceedings

• To confirm and verify your identity or to verify that you are an authorised user for security purposes

 

We will also use your personal information to comply with legal and regulatory requirements or industry codes to which we subscribe or which apply to us, or when it is otherwise allowed by law (for example to protect our interests).

 

ONGOING SERVICES

Given our aim to provide you with ongoing services, we would like to use your information to keep you informed about our other products and services which may be of particular interest to you.

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Please contact us if you do not want to receive such information. You may opt out at any time if you don’t want to receive any further communications of this nature.

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You may also give and withdraw consent and tell us what your communication preferences are by contacting us at the numbers/ addresses provided below.

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DISCLOSURE OF INFORMATION

We may disclose your personal information to our service providers who are involved in the delivery of products or services to you. We have agreements in place to ensure that they comply with these privacy terms.

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We may share your personal information with, and obtain information about you from:

• Third parties for the purposes listed above

• Other third parties from whom you have chosen to receive marketing information

 

We may also disclose your information:

• Where we have a duty or a right to disclose in terms of law or industry codes

• Where we believe it is necessary to protect our rights

 

INFORMATION SECURITY

We are legally obliged to provide adequate protection for the personal information we hold and to stop unauthorised access and use of personal information. We will, on an ongoing basis, continue to review our security controls and related processes to ensure that your personal information is secure.

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Our security policies and procedures cover:

• Physical security

• Computer and network security

• Access to personal information

• Secure communications

• Security in contracting out activities or functions

• Retention and disposal of information

• Acceptable usage of personal information

• Governance and regulatory issues

• Monitoring access and usage of private information

• Investigating and reacting to security incidents

 

When we contract with third parties, we impose appropriate security, privacy, and confidentiality obligations on them to ensure that personal information that we remain responsible for, is kept secure.

 

YOUR RIGHTS: ACCESS TO INFORMATION

You have the right to request a copy of the personal information we hold about you. To do this, contact us at the numbers/addresses listed below and specify what information you would like. We will take all reasonable steps to confirm your identity before providing details of your personal information.

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Please note that any such access request may be subject to a payment of a legally allowable fee.

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CORRECTION OF YOUR INFORMATION

In certain cases, you have the right to object to the processing of your personal information. You have the right to ask us to update, correct or delete your personal information. You may do this by contacting us at the numbers/addresses provided below.

We will take all reasonable steps to confirm your identity before making changes to personal information we may hold about you.

We would appreciate it if you would keep your personal information accurate. Please update your information by contacting us at the numbers/addresses provided below whenever your details change.

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CHANGES TO THIS NOTICE

Please note that we may amend this Notice from time to time. Please check periodically to inform yourself of any changes.

 

HOW TO CONTACT US

If you have questions about this Notice or believe we have not adhered to it, or need further information about our privacy practices or wish to give or withdraw consent, exercise preferences or access or correct your personal information, please contact us at the following numbers/addresses:

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• info@dnka.co.za

or

• 031 767 0431

 

INFORMATION REGULATOR

You have the right to complain to the Information Regulator, whose contact details are:

Information Regulator
Tel: 012 406 4818
Fax: 086 500 3351
Email: inforeg@justice.gov.za